MailVer.net - Privacy Policy

Please read this Privacy Policy carefully to understand how the Data Controller uses the personal data we collect from you when you visit or use our Website.

By accessing or using the Website or the Services, you agree to this Privacy Policy and consent to the collection, transfer, storage, disclosure, and use of your personal data as described below. Our Services also incorporate privacy controls that affect how we process your personal data.

This Policy may change from time to time. Your continued visit or use of the Website or the Services after we make changes is deemed acceptance of those changes, so please check the Policy periodically for updates.

1. Data Controller

The Data Controller, who determines the purpose and manner in which your personal data is used, is Emaillistvalidation, a company incorporated under the laws of Slovakia, seated at Šípová 1288/47, 949 01 Nitra-Chrenová, Slovakia. (hereinafter referred to as "Data Controller," "Provider," "Service Provider," "we," or "us").

2. Definitions

"Emaillistvalidation": service provided by the Provider.

"Affiliate": any entity under the control of the Provider, where "control" means ownership or the right to control greater than 50%.

"Data Protection Officer (DPO)": ensures, in an independent manner, that the Provider applies the laws protecting individuals’ personal data. The designation, position, and tasks of a DPO within an organization are described in Articles 37, 38, and 39 of the European Union (EU) General Data Protection Regulation (GDPR).

"GDPR": Regulation (EU) 2016/679 of the European Parliament and Council of April 27, 2016, on the protection of natural persons regarding the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation).

"Personal Data": any information relating to an identifiable person who can be directly or indirectly identified, particularly by reference to an identifier. Personal data in relation to the Service includes data of our Website Visitors, Users, and Customers, as well as data entrusted to us by Users and Customers for processing.

"Service" or "Services": services available on or through the Website, including, but not limited to, verifying email addresses using the Provider’s Website or API.

"API": Application Programming Interface to connect the Provider’s Service with other websites, servers, or applications.

"Website": mailver.net and any of its subdomains. The Website is operated by the Provider.

"Website Visitor": any individual or company who visits our Website and may communicate with us.

"User": Website Visitor who subscribes on behalf of themselves to receive communications and information from our Website or to use our free Service.

"Customer": User who, on behalf of themselves, uses paid services offered on the Website.

3. Information We Collect About You and Why We Collect It

This Privacy Policy applies when we act as a data controller regarding the following personal data of our Website Visitors, Users, and Customers:

Information You Provide Voluntarily to Us:

Account Data: Includes your name, email address, and password, as well as your phone number. This data is provided voluntarily upon registration or subscription to a free trial. Account data is processed to provide our services, send information about our Service or Affiliates’ services, ensure Website security, and communicate with you.

Email Marketing Data: Includes API keys or other authorization methods required to connect your email marketing account to our Service. This data is used solely for providing the Service or managing reports and bounces.

Correspondence Data: Includes communication content and metadata from your interactions with us. This data is processed for communication and record-keeping purposes.

Notification Data: Includes information you provide for subscribing to push notifications. This data is processed for sending relevant notifications.

Payment Data: Includes billing address and VAT number provided after registration for paid services. This data is processed to provide our paid services.

Transaction Data: Includes transaction details such as time, activity, and transaction codes. Financial transactions are handled by payment providers (e.g., Stripe, PayPal). We do not store credit card or PayPal account details. This data is processed for supplying services, keeping transaction records, and handling complaints.

The legal basis for processing voluntarily provided data is consent (Art. 6 sec. 1(a) GDPR) and contract performance (Art. 6 sec. 1(b) GDPR).

Information We Collect Automatically:

Usage Data: Includes IP address, geographical location, browser type and version, operating system, referral source, visit duration, page views, and navigation paths. This data is collected via analytics tools to analyze Website usage and prevent misuse.

The legal basis for processing Usage Data is our legitimate interest (Art. 6 sec. 1(f) GDPR):

For analytics: We aim to enhance the Service’s quality.

To prevent fraud and abuse: Verification helps safeguard all parties, including you.

For contact: To share marketing messages, updates, and offers.

We may also process this data to exercise or defend legal claims.

Processed Personal Data by User Type:

Website Visitors: Correspondence Data, Notification Data, Usage Data.

Users: Account Data, Email Marketing Data, Correspondence Data, Notification Data, Usage Data.

Customers: Account Data, Email Marketing Data, Correspondence Data, Notification Data, Payment Data, Transaction Data, Usage Data.

Let me know if additional sections or modifications are needed!

4. How We Protect Your Personal Data

To prevent unauthorized use or misuse of your personal data, Emaillistvalidation has implemented robust technical and operational security measures. These are regularly reviewed and updated in line with technological advancements, such as:

Securing data during transmission using encrypted connections.
Employing safeguards like firewalls to maintain data security.
Restricting access to personal data to authorized employees and trusted partners who need it to fulfill their responsibilities.
Monitoring systems regularly for vulnerabilities and conducting penetration tests to enhance security.
Verifying identity before sharing personal data with you.
Relying on Stripe for all payment processing. We only store the last four digits of your credit card in our database.

However, please note that no security measures are entirely infallible. While we strive to protect your data, we cannot guarantee its absolute security. We cannot ensure or warrant that information transmitted to Emaillistvalidation will remain secure or free from unauthorized access, alteration, disclosure, or destruction. In the event of a security breach, we may notify you electronically so you can take protective measures. If you have questions about our data security, please contact us via the methods outlined in the “Contact Us” section below. Data collected from you may be transferred to and stored at destinations outside the European Economic Area (EEA). When such transfers occur, we ensure your privacy rights are protected per this Privacy Policy.

5. How Long We Use Personal Data For

We retain personal data only as long as necessary for the purposes described in this Privacy Policy and in accordance with applicable legal and regulatory requirements.

For data processed based on your consent, we will retain your data until you withdraw your consent. Upon withdrawal, your data will be permanently deleted.
Without withdrawal, we will retain your personal data for up to one year after ceasing to provide our services.
For data processed under legitimate interests, processing will cease, and data will be deleted as soon as the legitimate interest no longer applies.

For instance:

Correspondence Data will not be kept for more than ten years after our last interaction.
Usage Data will not be retained for more than 50 months after the termination of your relationship with us.

6. Cookies

We use cookies and similar tracking technologies to gather and use your personal data, including for interest-based advertising. For more details about the cookies, we use and how you can manage them, refer to our Cookie Policy.

7. Sensitive Data

We request that you refrain from submitting sensitive personal data (e.g., government-issued IDs, full credit card details, or information about race, religion, health, or political beliefs) through our Services.

8. Use of Services by Minors

Our Services are not intended for individuals under 18. We ask that minors do not provide personal data through the Services.

9. Sharing Information with Others

In some situations, Emaillistvalidation may share your personal data with third parties. These third parties process data solely per our instructions and in compliance with this Privacy Policy. They cannot use your data for their own purposes.

Other disclosures: We may share data when required by law, to protect our operations, or to safeguard the rights and safety of you or others.

10. What Are Your Data Protection Rights?

You have the following rights concerning your personal data:

Right to consent and withdrawal: You can choose whether to consent to data processing and may withdraw consent at any time.
Right to access: You can request copies of your personal data. A small fee may apply.
Right to rectification: You may request corrections to inaccurate or incomplete data.
Right to erasure: You can ask us to delete your personal data under certain conditions.
Right to restrict processing: You can request limited processing under certain conditions.
Right to object: You can object to the processing of your data under certain conditions.
Right to data portability: You can request a transfer of your data to another organization or to yourself.
Right to complain: You may file a complaint with your local supervisory authority. In Slovakia, this is the Information Commissioner’s Office (mailver.net).